Tired of trying to track down training records? Frustrated by having records and certificates stored in multiple places? We can help.
Our online training record management software not only tracks and manages training records and certificates for courses completed through our LMS but it can also store, track, and report on training completed in the classroom, in the field, or on another system!
Using a convenient Excel upload feature, within minutes you can create hundreds of user accounts and upload thousands of training records. Once uploaded, you can sort the records by first name, last name, course title, training provider, completion date, or expiry date. You can even upload copies of training certificates for each training record.
Our advanced training matrix feature allows you to quickly and easily customize training for each role and location in your company. All you have to do is enter a list of unique company roles (e.g. Driver) and a list of required training topics (e.g. WHMIS and TDG). Our system will use this information to automatically generate a training matrix for your company. To assign training to roles, simply click on the boxes where the role and required training intersect. It’s that easy!
Want to set training requirements not only by role but by location as well? No problem. Our system allows you to drill down into your company to customize training requirements by location in addition to role. So even if, for instance, drivers in one location need long haul training but drivers in other locations don’t, our system can handle it.
Want to stipulate which courses you will accept for each training topic? We have you covered! You enter the training topic (e.g. First Aid) then choose which training provider (e.g. ABC Inc.) and format (e.g. classroom) you will accept. Only training that meets these requirements will be accepted.
Our cloud-based software will also automate notifications for expiring courses to workers, managers, and system administrators. This way, everyone knows where each department, region, or location stands in terms of compliance for their training requirements.
Once you have assigned required training to all employees, it’s important to follow up to ensure that training is completed. With just one quick click of a button, you can run a training gap analysis report to determine which individuals are behind in their training. This Microsoft Excel formatted report provides details of the individuals’ first and last name, their company location, and the training topic(s) that needs to be completed.
System automated emails remind managers, and/or supervisors of the required training assigned to them and their team.
Our system has the flexibility to assign required or recommended training to individuals, roles, or locations.
To enable you to quickly navigate through all of your company’s training records, our system has a robust, built-in search engine.
Centrally Manage and Maintain All Training Records
Stop wasting valuable time, money, and energy manually tracking employee training records in Excel. Centrally manage and maintain all records using the advanced cloud-based Training Record Management System. Have lots of records? No problem. Using Excel or API technology you can upload thousands of training records in minutes. To further increase ease and efficiency, use your mobile device to access records and receive email notifications when your employees’ training is about to expire so you don’t find out when they arrive on the job where delays can be costly.
Wish you could automate assignment of training to employees based on their location and job description? It’s easy with the integrated training matrix. Assign approved courses to each job description and location, then have the system automatically provide all employees with access to their own required training, if online, or contact details if the training is classroom based.