Preventative Maintenance

Keep your equipment running

What Is Preventative Maintenance?

When equipment works, you want to keep it that way. Malfunctions and breakdowns are costly in terms of repairs, property damage, lost time, and, in the case of injuries, even in terms of human lives. That’s why regular preventative maintenance is so crucial.
Preventative maintenance is maintenance performed on functioning equipment to ensure it stays functioning. Maintenance can be performed on anything from welding equipment to larger machines, like dump trucks or cranes, and should be conducted at regular intervals.

Don’t Just Maintain. Manage.

With our preventative maintenance software, you can take the management and tracking of your equipment to the next level. For every piece of equipment, no matter the size, you can create a profile that includes information like serial number, manufacturer, model, mileage, and more. With customizable categories, statuses, and filters, you’ll be able to easily organize, track, and manage your equipment in one easy-to-access location.
Our preventative maintenance software’s capabilities don’t end with your equipment’s profile. Here are just some of the ways you can use this fully integrated software to benefit your preventative maintenance practices:

Update Equipment Status

Employees and managers alike can update the status of the equipment based on a customized list of statuses. Using this feature, you can identify what equipment is ready for service or in need of maintenance and ensure that the right equipment is getting the right attention.

Assign Forms to Equipment

To ensure the right items are being inspected for each piece of equipment, use our digital forms feature to assign inspection and maintenance forms to specific equipment. Once assigned, you can set automatic reminders for each form so that workers are notified and can keep up with your maintenance schedules. Our fully integrated form builder includes customizable fields and drag-and-drop technology to make the transfer of your inspection and maintenance forms from paper to online easy.

Assign Forms to Employees

Not only can you assign forms to equipment, you can also assign them to people. Assign inspection and maintenance forms to qualified personnel individually or to a group of workers by company role or location.

Advanced Features

Customize a maintenance program that goes beyond with these key features:

Automatic and Escalating Notifications

Notifications not only inform workers when to complete a form, they can also be programmed to notify other personnel, such as supervisors, when a form is completed. With escalation features, you can also set the system to notify someone higher up if action is not taken after a designated period of time following completion of a form. This functionality applies to even the most microscopic of details within the form. Designate specific personnel to be notified when certain responses and even fields are completed in the form. These specified fields can trigger maintenance tickets, then require qualified personnel to track and manage the maintenance status.

Centralized Historical Data

It’s easy to track maintenance intervals and ensure manufacturer recommended maintenance schedules are being followed when all your records are stored in one location. Our preventative maintenance software gives you access to reporting for completed forms as well as access to all outstanding forms to keep tracking simple and centralized. Enjoy your access on demand anywhere in the world thanks to the system’s cloud storage capabilities.

Multimedia Input

A picture is worth a thousand words, and a video is worth even more. With multimedia capabilities at their fingertips, personnel can import videos and images into submitted forms so that you can see exactly which parts require maintenance. In return, management can use this integrated technology to communicate form completion expectations directly to personnel.

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Are you ready to improve your preventative maintenance process? Talk to one of our software specialists today!

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