Training Record Management System (TRMS)

Secure online storage of all classroom and online training records in one central location

Keeping track of employee training has never been easier.

With our robust Training Record Management System, you can upload employee training records, including a copy of each certificate, regardless of the training provider. Once records are uploaded, automatic expiry alerts can be sent to employees, supervisors, and managers to help ensure your employees’ training is always up to date.

  • Certificate Management
  • Expiry Alerts
  • Auto Archiving
  • Training Hours Reports
  • Mass Record Upload/Update Tools

Feature Overview

Record Database

Tired of trying to track down training records? Frustrated by having records and certificates stored in multiple places? We can help.

Our online training record management software not only tracks and manages training records and certificates for courses completed through our LMS but it can also store, track, and report on training completed in the classroom, in the field, or on another system!

Using a convenient Excel upload feature, within minutes you can create hundreds of user accounts and upload thousands of training records. Once uploaded, you can sort the records by first name, last name, course title, training provider, completion date, or expiry date. You can even upload copies of training certificates for each training record.

Training Matrix

Our advanced training matrix feature allows you to quickly and easily customize training for each role and location in your company. All you have to do is enter a list of unique company roles (e.g. Driver) and a list of required training topics (e.g. WHMIS and TDG). Our system will use this information to automatically generate a training matrix for your company. To assign training to roles, simply click on the boxes where the role and required training intersect. It’s that easy!

Want to set training requirements not only by role but by location as well? No problem. Our system allows you to drill down into your company to customize training requirements by location in addition to role. So even if, for instance, drivers in one location need long haul training but drivers in other locations don’t, our system can handle it.

Want to stipulate which courses you will accept for each training topic? We have you covered! You enter the training topic (e.g. First Aid) then choose which training provider (e.g. ABC Inc.) and format (e.g. classroom) you will accept. Only training that meets these requirements will be accepted.

Our cloud-based software will also automate notifications for expiring courses to workers, managers, and system administrators. This way, everyone knows where each department, region, or location stands in terms of compliance for their training requirements.

Gap Analysis Reporting

Once you have assigned required training to all employees, it’s important to follow up to ensure that training is completed. With just one quick click of a button, you can run a training gap analysis report to determine which individuals are behind in their training. This Microsoft Excel formatted report provides details of the individuals’ first and last name, their company location, and the training topic(s) that needs to be completed.

Advanced Functionality

Email Notification

System automated emails remind managers, and/or supervisors of the required training assigned to them and their team.

Customize Requirements

Our system has the flexibility to assign required or recommended training to individuals, roles, or locations.

Search Feature

To enable you to quickly navigate through all of your company’s training records, our system has a robust, built-in search engine.

Excel Compatibility and Data Management

File compatibility can sometimes hold back organizations. To keep you moving forward, BIStrainer uses an Excel-compatible data management system, making it one of the fastest ways for your company to go paperless. Simply upload your company’s spreadsheet information, and our system will centrally manage important data for you and output XSL or CSV files upon request.

Excel spreadsheets allow you to:

  • Create user accounts
  • Update user profiles
  • Store training information, including copies of certificates
  • Download training reports to your desktop
  • Verify employees with payroll comparison
  • Convert data storage files for external and internal use

Excel-compatible data management creates seamless communication between our software and the spreadsheet files currently used by your various departments.

What Our Clients Are Saying

Clients Who Use the Training Record Management System

Training Record Management System

Manage your training; don’t let your training manage you.

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