Training Record Management System (TRMS)

Secure online storage of all classroom and online training records in one central location

Keeping track of employee training has never been easier.

With our robust Training Record Management System, you can upload employee training records, including a copy of each certificate, regardless of the training provider. Once records are uploaded, automatic expiry alerts can be sent to employees, supervisors, and managers to help ensure your employees’ training is always up to date.

  • Certificate Management
  • Expiry Alerts
  • Auto Archiving
  • Training Hours Reports
  • Mass Record Upload/Update Tools

Feature Overview

Record Database

Tired of trying to track down training records? Frustrated by having records and certificates stored in multiple places? We can help.

Our online training record management software not only tracks and manages training records and certificates for courses completed through our LMS, but it also stores, tracks, and reports on training completed in the classroom, in the field, or on another system!

Using a convenient Excel upload feature, within minutes you can create hundreds of user accounts and upload thousands of training records. Once uploaded, you can sort the records by first name, last name, course title, training provider, completion date, or expiry date. You can even upload copies of training certificates for each training record.

Training Matrix

Our advanced Training Matrix feature allows you to quickly and easily customize training for each role and location in your company. All you have to do is enter a list of unique company roles (e.g. Driver) and a list of required training topics (e.g. WHMIS 2015 and TDG). Our system uses this information to automatically generate a training matrix for your company. To assign training to roles, simply click on the boxes where the role and required training intersect. It’s that easy!

Want to set training requirements not only by role but by location as well? No problem. Our system allows you to drill down into your company to customize training requirements by location in addition to role. So even if, for instance, drivers in one location need long haul training but drivers in other locations don’t, our system can handle it.

Want to stipulate which courses you will accept for each training topic? We have you covered! Enter the training topic (e.g. First Aid), then choose which training provider (e.g. ABC Inc.) and format (e.g. classroom) you will accept. Only training that meets these requirements will be accepted.

Our cloud-based software will also automate notifications for expiring courses to workers, managers, and system administrators. This way, everyone knows where each department, region, or location stands in terms of compliance for their training requirements.

Gap Analysis Reporting

Once you have assigned required training to all employees, it’s important to follow up to ensure that training is completed. With just one click of a button, you can run a training gap analysis report to determine which individuals are behind in their training. This Microsoft Excel formatted report provides details of the individuals’ first and last name, their company location, and the training topic(s) that needs to be completed.

Advanced Functionality

Email Notification

System automated emails remind managers and/or supervisors of the required training assigned to them and their team.

Customize Requirements

Our system has the flexibility to assign required or recommended training to individuals, roles, or locations.

Search Feature

To enable you to quickly navigate through all of your company’s training records, our system has a robust, built-in search engine.

Excel Compatibility and Data Management

File compatibility can sometimes hold back organizations. To keep you moving forward, BIStrainer uses an Excel-compatible data management system, making it one of the fastest ways for your company to go paperless. Simply upload your company’s spreadsheet information, and our system will centrally manage important data for you and output XSL or CSV files upon request.

Excel spreadsheets allow you to:

  • Create user accounts
  • Update user profiles
  • Store training information, including copies of certificates
  • Download training reports to your desktop
  • Verify employees with payroll comparison
  • Convert data storage files for external and internal use

Excel-compatible data management creates seamless communication between our software and the spreadsheet files currently used by your various departments.

What Our Clients Are Saying

Automated Information Technology Benefits

1. Overview

TRMS software is more generally known as Automated Information Technology. Client benefits from seamless integration of database modules include: user account creation, user profile enhancement, training certificate storage, desktop data user downloads, data storage conversion, and other TRMS-specific user benefits. Within our Online Training Record Management Software platform, multiple components are integrated to manipulate, mine, synthesize and store data for platform users. We present the TRMS database to allow customers an enhanced grip on required records and training management activity.

2. Reporting

Our software, as displayed within the product descriptions, solves tracking/storage/reporting needs after training coursework. Excel spreadsheets drive the module, which is extremely user-friendly. One software driver negates customer need for multiple other product buys: for example, purchase of training management software, purchase of records management software, purchase of training record management software, and purchase of employee training management software – (4) discrete software packages including delivery, customer training/support, and miscellaneous software cost expenditures which disappear with (1) TRMS software purchase.

3. Cost Reduction

Our TRMS software is specifically customized to client needs. Systems are built to meet specific database and auditing requirements. Business workflow is accelerated. Business risk is reduced. Operating costs are reduced. The move from paper- to digital-storage is key, and that is where we come in. Paper-based systems hold potentially conflicting information (or user instructions) that increase production inconsistencies. Best practices are degraded. Employee training is spread across multiple locations. In contrast, TRMS software provides a central location for essential training; data is digitized and readily-accessible; audits are simplified; and, legal risk is controlled. With minimum keystrokes or clicks, data is accessed to aid clients in all record maintenance, storage and retrieval activity. Links to mobile devices are built-in to the platform. Training records – their certification and duration – are now accessible from any mobile device. And, email notifications provide a heads-up for certificate expiration.

4. Security

Clients may feel comfortable that all accessibility, mobility, and security needs are met through our TRMS software platform. Save money on records management software and training records management system software. Take a demo, ask questions, and let our experts customize your business needs.

Clients Who Use the Training Record Management System

Training Record Management System

Manage your training; don’t let your training manage you.

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