Training Record
Management System

Centralize All of Your Training Records in One Shared Application

Employee Training Tracking Software Online

Centralize and Organize

Employee Training Records

Uploading and storing your employee’s records can be this easy! Simplify the numerous spreadsheets and move your data into one centralized and convenient location for employees and supervisors alike. With our robust Training Record Management System, you can securely store and upload employee training records from:


Instructor-Led Courses

Historical Certificates

Once records are uploaded, automatic expiry alerts can be sent to employees, supervisors, and managers to help ensure your employees’ training is always up to date.

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Automated Expiry Notifications

Expiry notifications are sent through our automated system to ensure your employees never fall behind on their training. Email reminders are sent to supervisors, employees, and administrators 90, 60, and 30 days prior to the expiration date so training can be refreshed before it’s due!

Expiring course notifications can also be viewed via:

  • Excel Reporting
  • User Profiles
  • Dashboard Reporting
  • Training record management database

On-Demand Reporting

A critical component to an effective safety program is the ability to view real-time results and information on training progress. On-demand reporting allows you to easily pull information on missing or expiring training, and quickly view training gaps and assign training in an instant. Forget about the multiple spreadsheets, do it all in one easy-to-use system.

Understanding how proper training can positively impact your organization is the first step to making it a priority. With robust, on-demand reporting you can visualize where the training gaps are and ensure your employees are safe and ready to complete a job.

Reporting Helps Close the Training Gap
Ensuring your workers are properly trained can lead to benefits like:

Increase in Profits / 69%
Increase in Productivity / 63%
Increase in Quality of Work / 74%

Digital Wallet App

Keep track of all your important EHS paperwork and certificates in one convenient location! Instant access to safety forms, training tickets, company policies and procedures and more are all made possible with the SafeTapp digital wallet app.


Employee records can be verified in seconds using QR code technology or through manual verification. Scanning the QR code will instantly bring up the status, pass mark, expiry date, etc. so you can be sure your employee is ready to take on any job. If you do not have access to QR codes, you can manually enter the user ID or certificate number into SafeTapp and get a list of that employee’s training.

Synchronize Records

All training, old and new, can be synced up in the app. As records are updated and input into BIStrainer, they automatically are updated into SafeTapp so you can be sure all training is valid and up-to-date.

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Feature Overview

Training Matrix

Training Matrix

Employee Tracking Management Software Online | Best Training Management Software

Our advanced Training Matrix feature allows you to quickly and easily customize training for each role and location in your company. All you have to do is enter a list of unique company roles (e.g. Driver) and a list of required training topics (e.g. WHMIS 2015 and TDG). Our Training Management Software uses this information to automatically generate a training matrix for your company. To assign training to roles, simply click on the boxes where the role and required training intersect. It’s that easy!

Want to set training requirements not only by role but by location as well? No problem. Our Training Management Software allows you to drill down into your company to customize training requirements by location in addition to role. So even if, for instance, drivers in one location need long haul training but drivers in other locations don’t, our system can handle it.

Want to stipulate which courses you will accept for each training topic? We have you covered! Enter the training topic (e.g. First Aid), then choose which training provider (e.g. ABC Inc.) and format (e.g. classroom) you will accept. Only training that meets these requirements will be accepted.

Our cloud-based employee tracking management software will also automate notifications for expiring courses to workers, managers, and system administrators. This way, everyone knows where each department, region, or location stands in terms of compliance for their training requirements.

Record Database

Record Database

Tired of trying to track down training records? Frustrated by having records and certificates stored in multiple places? We can help.

Our online training management software not only tracks and manages training records and certificates for courses completed through our LMS, but it also stores, tracks, and reports on training completed in the classroom, in the field, or on another system!

Using a convenient Excel upload feature, within minutes you can create hundreds of user accounts and upload thousands of training records. Once uploaded, you can sort the records by first name, last name, course title, training provider, completion date, or expiry date. You can even upload copies of training certificates for each training record.

Employee Training Tracking Software - Training Management Software
Gap Analysis Reporting

Gap Analysis Reporting

Employee Training Tracking Software

Once you have assigned required training to all employees, it’s important to follow up to ensure that training is completed. With just one click of a button, you can run a training gap analysis report to determine which individuals are behind in their training. This Microsoft Excel formatted report provides details of the individuals’ first and last name, their company location, and the training topic(s) that needs to be completed.

Feature Videos

Excel Compatibility and Data Management

File compatibility can sometimes hold back organizations. To keep you moving forward, BIStrainer uses an Excel-compatible data management system, making it one of the fastest ways for your company to go paperless. Simply upload your company’s spreadsheet information, and our system will centrally manage important data for you and output XSL or CSV files upon request.

Excel spreadsheets allow you to:

  • Create user accounts
  • Update user profiles
  • Store training information, including copies of certificates
  • Download training reports to your desktop
  • Verify employees with payroll comparison
  • Convert data storage files for external and internal use

Excel-compatible data management and reporting creates seamless communication between our training management software and the spreadsheet files currently used by your various departments.

Employee Record Uploads

Now, you can store your own training records and certificates on secure cloud servers for free when you create a personal account on BIStrainer or SafeTapp.

Access your training records and certificates remotely and easily present them whenever you need to with the convenient mobile app.

Employee Training Management Software

Training Record Management System

Manage your training; don’t let your training manage you.