7 Secrets to Preventative Maintenance Software That You Should Know

What if there was a solution for your business that could save time, money, and even lives? The secret’s out – preventative maintenance software has the potential to do all of those things and more.

Preventative maintenance software (or preventive maintenance software) is an online system that manages and tracks a company’s equipment to maximize the utility and lifespan of each piece.

Technology has changed drastically in the past three decades, and the way a company manages its business has adapted along with it. Instead of manually tracking your equipment or building your own software, you can now leave the heavy lifting to a company that specializes in it.

If you are looking for more efficiency in the upkeep of your equipment, then these seven secrets could convince you to take the plunge and try preventative maintenance software.


  1. You will stop feeling like you are constantly putting out little fires.
  2. Preventative maintenance software makes your company more proactive and agile because you catch equipment-related hitches and situations that cripple productivity.

    As the name suggests, the main goal of this software is to keep all of your equipment in great condition through efficient preventative maintenance and management. As you will soon find out in the next several secrets, automation, scheduling, and reporting make preventative maintenance a breeze.

  3. Scheduling, delegating, and ordering will be easier.
  4. Preventative maintenance software allows you to schedule maintenance appointments, delegate tasks, and order items as needed. Of course, there will always be a few unexpected problems with equipment that pop up, but why not eliminate a majority of those ahead of time.

  5. Lives can be saved.
  6. Maybe the most important benefit to using preventative maintenance software is the fact that it prevents equipment breaks, failures, and accidents, which in turn reduces the number of workplace injuries and deaths.

    More than 900 people died while on the job in Canada in 2017, and the ability to prevent even one of those deaths is reason enough to look into this software.

  7. Regulators and auditors will be impressed, and so will your clients.
  8. Complying with laws and regulations is not fun, but it’s critical to running a successful business. If your company goes through an auditing process, then preventative maintenance software puts all of the information in a centralized location for easy searches, organization, and reporting.

    This not only looks good to regulators and auditors; it also earns more respect from clients. To them, a company that is proactive with safety is also proactive with customer care.

  9. You will actually save the company money.
  10. Cloud-based preventative maintenance software typically has a lower start-up cost than hardware and software downloaded directly onto a device, making it a solution that continues to grow in popularity.

    Plus, cloud-based software enables employees to access the application from any connected device, saving the money it takes for all employees to travel to one location.

    Bonus secret: If you already use software applications in other areas of your business, then your current provider may have preventative maintenance software available. Bundling software packages could save you money.

  11. You will be giving your employees more time.
  12. From being able to search through electronic manuals to spending less time at the mechanic, employees will gain time throughout the month by using preventative maintenance software. Other ways your employees will get time back include the ability to quickly input information about equipment, pull reports with one click, and assign automatic notifications.

  13. Managers will look like geniuses.
  14. The information you put into preventative maintenance software can be churned out in the form of analytics and reports that would take hours to prepare. This gives managers the tools to knowledgeably speak about assets, budgets, and schedules when asked to do so.


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