Digital Forms for Safety and Compliance
Safety has always been synonymous with paperwork. For instance, industries such as oil and gas, construction, and transportation regularly produce safety and compliance forms in duplicate and then store each document for years. Over the past few years, technology has allowed many industries to go paperless.
With the ability to edit and sign forms without ever needing to wield a pen, compliance and safety has never been the same. The largest advantage comes from the ability to access forms from anywhere. Once a form has been downloaded, it can be used even without the internet. The benefits of this approach – especially for companies working in remote locations – cannot be overstated.
Paperless offices have been a long time coming, but when it comes to safety and compliance forms, it is here. The use of drag-and-drop technology, a common feature of customizable digital forms in 2021, gives you the freedom to create and build forms that suit your specific needs. The diverse range of forms includes everything from dropdown lists and checkboxes to Likert scales and open text fields. An electronic signature feature further removes paperwork by allowing you to sign a form anywhere and at any time with your cell phone, computer, or tablet.
Paperless offices have been a long time coming, but when it comes to safety and compliance forms, it is here. The use of drag-and-drop technology, a common feature of Customizable digital forms in 2021, gives you the freedom to create and build forms that suit your specific needs. The diverse range of forms includes everything from dropdown lists and checkboxes to Likert scales and open text fields. An electronic signature feature further removes paperwork by allowing you to sign a form anywhere and at any time with your cell phone, computer, or tablet.
What was once a time consuming part of daily work has now been simplified and automated. Gone are the days of filling forms out by hand, entering information into another system, and finding both physical and electronic space to store records. When you combine digital forms with learning and compliance software, all of heavy lifting is done by the system and you are free to focus on more important business. Going digital saves you money on administration work, requires no physical storage, is environmentally conscientious, and is a major convenience for all employees. What is there not to like?
Digital forms are also vital when it comes to protecting your business and employees from safety issues that could potentially lead to accidents and lawsuits. Automated alerts can ensure that no employee is lacking required training, equipment inspections are completed when needed, and competency reviews are completed to keep your business on top of safety. If an unavoidable accident were to happen, you can rest assured knowing that all safety forms are completed, signed, stored, and up to industry standards.
Going digital also speeds up the onboarding process. In the past, new hire orientations required a wealth of forms and documents that needed to be stored and processed. Today with digital forms, onboarding can be completed entirely online and new employees can be up to date with their paperwork before they even set foot in the workplace.
Loss of any employee paperwork can be disastrous and was a common risk when relying on physical documentation that could be easily destroyed or misplaced. By using digital forms in 2021 and the countless number of digital backups available for data storage, it’s almost impossible to lose digital forms. Even data that has been accidentally deleted can be retrieved. Digital storage also means that this information is searchable, meaning that you no longer need to flip through stacks of paperwork to find what you need. Instead, simply type what you are looking for in the search bar and in seconds the system will find it.
Switching to digital forms saves your business time and money while ensuring all your employees are fully trained. With digital forms, you no longer need to reprint forms when you make changes. Simply log in to your account and make the alterations you need, it is that simple.
Moving your paperwork online, including from creation, completion, and adding signatures, will save your business time that otherwise would be spent printing out forms, cataloging them, and entering data by hand. Using the search function on digital records also makes everything easily searchable and retrievable even when accidentally deleted. Transitioning to digital forms provides an efficient means to track and store all employee paperwork from their first day to their last day. The best document management systems in 2021 will provide digital form capabilities for your business, so be sure to take advantage of free trials to check that the system you’re considering will meet all your needs.